CES Home

Article Index

Bell Schedule

Monday-Thursday

7:40 Doors open, breakfast served
7:50 First bell
7:55 Second Bell
8:00 Tardy bell
11:00 Kindergarten-First Grade Lunch
11:30 Second and Third Grade Lunch
12:00 Fourth, Fifth, and Sixth Grade Lunch
2:30 Dismissal

Friday

7:40 Doors open, breakfast served
7:50 First bell
7:55 Second Bell
8:00 Tardy bell
10:30 Kindergarten and First Grade Lunch
11:00 Second and Third Grade Lunch
11:30 Fourth, Fifth, and Sixth Grade Lunch
12:00 Dismssal
 
*Teachers are available for appointments with parents 30 minutes before and after school.  


 November 24--No school for Parent Conferences
November 25-27--No School for Thanksgiving Break
November 30--School resumes at 8:00 am

 


There will be NO SCHOOL Tuesday, November 24th for SEP (Parent-Teacher) Conferences.  Please plan to attend your child’s conference at your assigned time (let us know if you need a different time).  There is also NO SCHOOL Wednesday, November 25th, Thursday, November 26th, and Friday, November 27th for the Thanksgiving holiday.  Please have a safe and relaxing holiday break.  School resumes Monday, November 30th.


 This week's letter

Date: November 18, 2020

Topic: Our focus this year

 

Dear Families,

 

    We are excited to see you at parent conferences next Tuesday.  Please let us know if you need a different time.  We expect to visit with 100% of our families during parent conferences, so please make arrangements to be there.  Masks are required.

    We also have child care available for your children who aren’t conferencing.  For example, if you have a 5th grader, we would love the 5th grader to join the conference while the rest of your children have fun in child care (located in the gym).  This makes it easier for you to have an undivided conversation about one of your children.  We hope you will take advantage of our child care option this year.  

    We are also offering Zoom conferences, online, if you would prefer.  Just let us know, and we can get you a link for the conference.  

    This year, our focus is on improving our literacy( reading and writing) abilities.  One of the ways we are doing this is to emphasize reading informational text.  Informational text is nonfiction.  Students will encounter a lot of informational text throughout their schooling and their lives, so it is an important skill to pay attention to.

    In October, we gave a test to our students to see where they are with informational text at this point in the year.  Not quite half (42%) of our students are reading and responding to informational text proficiently.  Another 26% are able to read and respond at close to proficient.  32% of our students are struggling with this skill.

    What does this mean?  It means that we have a lot of work to do.  As a faculty, we are learning strategies for teaching informational text to our students.  We are focusing on it in the next several weeks and are hoping to see improvements.  Some of the strategies we are focusing on are monitoring comprehension, asking our own questions, and summarizing.  We will retest our students in December to see how much they have grown!

    It might be a good idea to encourage your children to read some informational text at home during their independent reading.  Usually, children are drawn to informational text which can cover the gamut from ancient civilizations to dangers of the sea.    

    Please let us know if you have questions or concerns about anything contained in this letter.  I can be reached at 435-577-2551 or by email at This email address is being protected from spambots. You need JavaScript enabled to view it..

Have a great week.

 

Sincerely,

Jim Martin



CARTA SEMANAL DEL DIRECTOR

Fecha: 18 de noviembre de 2020

Tema: Conferencias de padres

 

Queridas familias,

 

    Estamos emocionados de verlos en las conferencias de padres el próximo martes. Háganos saber si necesita otro horario. Esperamos visitar al 100% de nuestras familias durante las conferencias de padres, así que haga los arreglos necesarios para asistir. Se requieren máscaras.

    También tenemos cuidado infantil disponible para sus hijos que no están en conferencias. Por ejemplo, si tiene un alumno de 5º grado, nos encantaría que el alumno de 5º grado se una a la conferencia mientras el resto de sus hijos se divierten en la guardería (ubicada en el gimnasio). Esto le facilita tener una conversación indivisa sobre uno de sus hijos. Esperamos que aproveche nuestra opción de cuidado infantil este año.

    También ofrecemos conferencias Zoom, en línea, si lo prefiere. Háganoslo saber y podemos conseguirle un enlace para la conferencia.

    Este año, nuestro enfoque está en mejorar nuestras habilidades de alfabetización (lectura y escritura). Una de las formas en que lo estamos haciendo es enfatizar la lectura de texto informativo. El texto informativo no es ficción. Los estudiantes encontrarán una gran cantidad de texto informativo a lo largo de su educación y sus vidas, por lo que es una habilidad importante a la que prestar atención.

    En octubre, dimos una prueba a nuestros estudiantes para ver dónde se encuentran con el texto informativo en este momento del año. Casi la mitad (42%) de nuestros estudiantes están leyendo y respondiendo a textos informativos de manera competente. Otro 26% puede leer y responder casi al nivel competente. 32% de nuestros estudiantes están luchando con esta habilidad.

    ¿Qué significa esto? Significa que tenemos mucho trabajo por hacer. Como cuerpo docente, estamos aprendiendo estrategias para enseñar texto informativo a nuestros estudiantes. Nos centraremos en ello en las próximas semanas y esperamos ver mejoras. Algunas de las estrategias en las que nos enfocamos son monitorear la comprensión, hacer nuestras propias preguntas y resumir. ¡Volveremos a evaluar a nuestros estudiantes en diciembre para ver cuánto han crecido!

    Podría ser una buena idea animar a sus hijos a leer algún texto informativo en casa durante su lectura independiente. Por lo general, los niños se sienten atraídos por los textos informativos que pueden abarcar desde civilizaciones antiguas hasta peligros del mar.

    Háganos saber si tiene preguntas o inquietudes sobre cualquier tema contenido en esta carta. Pueden comunicarse conmigo al 435-577-2551 o por correo electrónico a This email address is being protected from spambots. You need JavaScript enabled to view it..

Que tengas una buena semana.

 

Sinceramente,

Jim Martin


CIRCLEVILLE SCHOOL COMMUNITY COUNCIL MEETING

Tuesday, December 1, 2020

5:30 pm-6:30 pm

Auditorium
AGENDA

1. Welcome

2. Approval of October 27 minutes

3. Safety overview: https://www.youtube.com/watch?v=5TN-V1BUVEE

4. Digital safety--how can we best keep our students safe on technology?  What is already being done to address this?

5. General safety--what is CES doing to keep students safe? 
*follow-up to the fence discussion

6. Positive Behavior Plan--what are our school rules?  What can we do to highlight positive student behavior?  What can we do to teach appropriate behavior?

7. Amending the Land Trust Plan--action item from last time

8. Other--are there other issues that need to be addressed?

8. Adjourn (6:30 pm)

 

REUNIÓN DEL CONSEJO COMUNITARIO DE CIRCLEVILLE SCHOOL

Martes, 1 de diciembre de 2020

5:30 p. M. A 6:30 p. M.

Sala

AGENDA

1. Bienvenida

2. Aprobación del acta del 27 de octubre

3. Descripción general de seguridad: https://www.youtube.com/watch?v=5TN-V1BUVEE

4. Seguridad digital: ¿cómo podemos mantener a nuestros estudiantes seguros con la tecnología? ¿Qué se está haciendo ya para solucionar este problema?

5. Seguridad general: ¿qué está haciendo CES para mantener seguros a los estudiantes?

* seguimiento de la discusión de la cerca

6. Plan de comportamiento positivo - ¿Cuáles son nuestras reglas escolares? ¿Qué podemos hacer para resaltar el comportamiento positivo de los estudiantes? ¿Qué podemos hacer para enseñar el comportamiento apropiado?

7. Modificación del Plan de Fideicomiso de Tierras: acción de la última vez

8. Otros: ¿hay otras cuestiones que deban abordarse?

8. Aplazamiento (6:30 pm)


 

CIRCLEVILLE SCHOOL COMMUNITY COUNCIL

OFFICIAL MINUTES

September 24, 2020

5:30-6:30 pm

Circleville Elementary--Faculty Room

 

Present: Kathy Riddle, Kristi Westwood, Amber Barnson, Stacie Gass, Lisa Allan, and Jim Martin

 

  1. Introductions were made.  
  2. Jim Martin discussed the background and purpose of School Community Councils--they come from state law and are a way to give voice to the community in making decisions to benefit the school.  
  3. Jim Martin handed out the Land Trust plan for the coming year, even though the header said 2019-20.  This year, we are focused on many of the same things we focused on last year--making sure that teachers have the program supplies they need for math,language arts, and science, supplementing our programs with online programs like IXL, funding a literacy specialist to work with our struggling readers, paying for school field trips so students increase their background and experiential knowledge, funding our character education program, funding math and science aides for struggling students, funding additional technology, and providing teachers additional classroom supply money.  There was a discussion by the SCC on whether the carryover from last year’s plan should be used to hire an additional paraprofessional.  This paraprofessional could be used to support some of the academic needs our students display from being out of school in the spring.  Jim will find out how much this carryover is and bring the information back to the SCC for discussion next time.  
  4. We discussed some of our Circleville data.  The data sheet is attached to these minutes and shows how our students have performed on DIBELS and RISE.  It also shows our goals as per the Land Trust plan for the coming year.  
  5. We discussed our plans for the year to continue growing academically.  There was some discussion about a Stallion Stomp and if this will happen this year around November.  There was also discussion about how our school might support students if we go back online.  Amber suggested that the approach be more uniform across grades and more time be spent with teachers.  SCC members wondered if the needs of teachers and classes related to the pandemic are being addressed--are there enough wipes, masks, etc.?  Jim will survey the teachers to find out.  
  6. SCC decided on a schedule for meetings this school year.  We will meet the fourth Tuesday of every month starting October 27th at 5:30 pm.  Additional meeting dates include December 1 at 5:30 pm, January 26th at 5:30 pm, February 23rd at 5:30 pm, March 23rd at 5:30 pm, and April 27th at 5:30 pm.  
  7. The meeting was adjourned at 6:30 pm.  

 

RISE RESULTS--PROFICIENCY

AREA

2016-17 RESULT

2017-18 RESULT 

2018-19 RESULT

GOAL FOR 2020-21

LANGUAGE ARTS

35.7%

48.9%

44.7% PROFICIENT

50%

MATH

64.3%

57.4%

59.6% PROFICIENT

65%

SCIENCE

65.9%

48.8%

60% PROFICIENT

65%

*A 5% increase is the goal set in the Land Trust plan.  It constitutes 4 additional students at proficiency.  

 

Some questions to consider:

  • What contributed to the large gain from 2017 to 2018 in ELA?
  • What did we do in science last year that led to such results?

 

STUDENT GROUPS

 

LANGUAGE ARTS

MATH

SCIENCE

Economically disadvantaged

38%

56%

55%

Students with Disabilities

11%

22%

38%

Latinx

10%

30%

38%

White

54%

68%

66%

RISE RESULTS--GROWTH

AREA

GROWTH

LOW, AVERAGE, HIGH?

Language Arts

48.5%

Average

Math

51.5%

High

Science

51.7% 

High

*How is growth calculated?  https://www.youtube.com/watch?v=nCb5ZgGaKA4&feature=youtu.be

 

Some questions to consider:

  • What are we doing to facilitate such high growth in math and science?

 

EARLY LITERACY (DIBELS)

 

Students reading on grade level--41.9% (no change from 2018)
Students making typical or better progress--80.6% (no change from 2018)

 

CONSISTENT ATTENDANCE--88% (a 0.5% Increase from 2018)

 

DEMOGRAPHICS

20% Latinx

78% White

74% Economically Disadvantaged
17% Students with Disabilities

6% English Language Learner

 

CONSEJO COMUNITARIO DE LA ESCUELA CIRCLEVILLE

MINUTOS NO OFICIALES

24 de septiembre de 2020

5: 30-6: 30 pm

Primaria Circleville - Salón de profesores

 

Presente: Kathy Riddle, Kristi Westwood, Amber Barnson, Stacie Gass, Lisa Allan y Jim Martin

 

Se hicieron las presentaciones.

Jim Martin discutió los antecedentes y el propósito de los Consejos Comunitarios Escolares: provienen de la ley estatal y son una forma de dar voz a la comunidad en la toma de decisiones en beneficio de la escuela.

Jim Martin entregó el plan Land Trust para el próximo año, aunque el encabezado decía 2019-20. Este año, nos enfocamos en muchas de las mismas cosas en las que nos enfocamos el año pasado: asegurarnos de que los maestros tengan los suministros del programa que necesitan para matemáticas, artes del lenguaje y ciencias, complementar nuestros programas con programas en línea como IXL, financiar una alfabetización especialista para trabajar con nuestros lectores con dificultades, pagar las excursiones escolares para que los estudiantes aumenten su experiencia y conocimientos, financiar nuestro programa de educación del carácter, financiar ayudantes de matemáticas y ciencias para los estudiantes con dificultades, financiar tecnología adicional y proporcionar a los maestros dinero adicional para el aula. Hubo una discusión por parte del SCC sobre si el remanente del plan del año pasado debería usarse para contratar a un paraprofesional adicional. Este paraprofesional podría usarse para apoyar algunas de las necesidades académicas que nuestros estudiantes muestran por estar fuera de la escuela en la primavera. Jim averiguará cuánto es este remanente y traerá la información al SCC para su discusión la próxima vez.

Discutimos algunos de nuestros datos de Circleville. La hoja de datos se adjunta a estas actas y muestra cómo nuestros estudiantes se han desempeñado en DIBELS y RISE. También muestra nuestros objetivos según el plan Land Trust para el próximo año.

Discutimos nuestros planes para el año para seguir creciendo académicamente. Hubo una discusión sobre un Stallion Stomp y si esto sucederá este año alrededor de noviembre. También hubo una discusión sobre cómo nuestra escuela podría apoyar a los estudiantes si volvemos a estar en línea. Amber sugirió que el enfoque sea más uniforme en todos los grados y que se dedique más tiempo a los maestros. Los miembros de SCC se preguntaron si se están abordando las necesidades de los maestros y las clases relacionadas con la pandemia: ¿hay suficientes toallitas, máscaras, etc.? Jim encuestará a los maestros para averiguarlo.

SCC decidió un horario para las reuniones este año escolar. Nos reuniremos el segundo martes de cada mes a partir del 27 de octubre a las 5:30 pm. Las fechas de reunión adicionales incluyen el 1 de diciembre a las 5:30 pm, el 26 de enero a las 5:30 pm, el 23 de febrero a las 5:30 pm, el 23 de marzo a las 5:30 pm y el 27 de abril a las 5:30 pm.

La reunión terminó a las 6:30 pm.


 

CIRCLEVILLE SCHOOL COMMUNITY COUNCIL

UNOFFICIAL MINUTES

October 27, 2020

5:30-6:30 pm

Circleville Elementary--Faculty Room

 

Present: Kathy Riddle, Kristi Westwood, Amber Barnson, Stacie Gass, Lisa Allan, Jim Martin, Kaylene Scherer, Natalie Remund, and Terecea Westwood

 

  1. We had a welcome with introductions. 
  2. Jim Martin shared a welcome video about School Community Council, to better understand the functions and roles of the SCC.  Jim will send the video out to the SCC.  
  3. The SCC reviewed the proposed school-family compact and family engagement policy.  This is required as a Title I school.  The council discussed the compact/policy and approved it with minor changes.
    1. Motion to approve--Terecea Westwood
    2. Seconded--Natalie Remund
    3. Kaylene Scherer--For
    4. Kristi Westwood--For
    5. Terecea Westwood--For
    6. Stacie Gass--For
    7. Natalie Remund--For
    8. Amber Barnson--For
    9. Kathy Riddle--For
    10. Lisa Allan--For
    11. Jim Martin--For 
  4. We discussed the Land Trust plan for quite some time.  Jim Martin handed out new copies of the plan.  There has been a question as to the intent behind a science specialist.  The council decided to move the money that would have been used for a science specialist from goal #3 to goal #4 and use the funds for science materials to supplement the new science core K-5.  The council would also like to provide some funds for science-related professional development.  Jim will find out the method for amending the plan to account for these additions/changes.  Goal #1 will also be amended to account for virtual field trips in addition to in-person field trips.  
    1. Motion to approve--Kathy Riddle
    2. Seconded--Lisa Allan
    3. Kaylene Scherer--For
    4. Kristi Westwood--For
    5. Terecea Westwood--For
    6. Stacie Gass--For
    7. Natalie Remund--For
    8. Amber Barnson--For
    9. Kathy Riddle--For
    10. Lisa Allan--For
    11. Jim Martin--For 
  5. Jim Martin shared a flier about upcoming virtual trainings for School Community Councils, one of which is tomorrow (Wednesday, October 28th).  Individuals who cannot attend in person may still view the recorded trainings.
  6. There was quite a long discussion about the School Community Council procedures.  It was decided that the Circleville SCC will be an 11-member council with 7 parents and 4 staff members.  The council also decided to eliminate a few of the current positions filled by second year members who have not been able to consistently attend.  SCC agreed to import the state SCC timeline to this document to serve as our annual timeline.  
    1. Stacie Gass moved to approve.
    2. Teresa Westwood seconded.
    3. Kaylene Scherer--For
    4. Kristi Westwood--For
    5. Terecea Westwood--For
    6. Stacie Gass--For
    7. Natalie Remund--For
    8. Amber Barnson--For
    9. Kathy Riddle--For
    10. Lisa Allan--For
    11. Jim Martin--For 
  7. The council discussed the need for a chair and a vice chair.  SCC nominated Kristi Westwood with a motion from Terecea Westwood and a second from Kathy Riddle.  
    1. Kaylene Scherer--For
    2. Kristi Westwood--For
    3. Terecea Westwood--For
    4. Stacie Gass--For
    5. Natalie Remund--For
    6. Amber Barnson--For
    7. Kathy Riddle--For
    8. Lisa Allan--For
    9. Jim Martin--For 
  8. SCC then nominated Amber Barnson to be the vice-chair, moved by Kathy Riddle with a second from Stacie Gass.
    1. Kaylene Scherer--For
    2. Kristi Westwood--For
    3. Terecea Westwood--For
    4. Stacie Gass--For
    5. Natalie Remund--For
    6. Amber Barnson--For
    7. Kathy Riddle--For
    8. Lisa Allan--For
    9. Jim Martin--For 
  9. Other--we will be discussing digital safety, safety,m and positive behavior intervention supports at the next meeting.  It has been requested of the SCC that we investigate the potential of installing a fence around the playground to better keep children enclosed from traffic.  Jim said he would look into whether Land Trust funds can be used for such a purpose or if there might be another way of paying for such an expenditure.    
  10. The meeting was adjourned at 6:30 pm.  

Meet our School Community Council!

 

School Community Council is part of state law.  They are organizations made up of parents and staff members.  They look at data related to how Circleville is performing and review school improvement plans for improving student results.  The council decides how best to spend Land Trust money, which is money the federal government earns and distributes from federally-protected lands.  

 

The following members were elected to the 2020-21 School Community Council (SCC).  Terms are for two years.

NAME

MEMBER TYPE

YEAR

CONTACT

Lisa Allan

Parent/Staff

Year 2

This email address is being protected from spambots. You need JavaScript enabled to view it.

Amber Barnson

Parent

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Ecko Barnson

Parent

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Gabriela Bencomo

Parent

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Stacie Gass

Staff

Year 2

This email address is being protected from spambots. You need JavaScript enabled to view it.

Kristi Westwood

Parent

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Jim Martin

Staff

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Natalie Remund

Parent/Staff

Year 2

This email address is being protected from spambots. You need JavaScript enabled to view it.

Kathy Riddle

Staff

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Kaylene Scherer

Parent

Year 1

This email address is being protected from spambots. You need JavaScript enabled to view it.

Terecea Westwood

Staff

Year 2

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Feel free to contact a member of the School Community Council if you have an issue that you would like the council to discuss.  Agendas and drafts of the minutes are circulated a week before meetings, posted on our website, and posted on the school’s front doors.  Please share your input with a member of the council!


Circleville Elementary

Schedule of Proposed Meetings

2020-21

October 27th at 5:30 pm

December 1 at 5:30 pm

January 26th at 5:30 pm

February 23rd at 5:30 pm

March 23rd at 5:30 pm

April 27th at 5:30 pm

All meetings will be held at Circleville Elementary, in the faculty room. 


 

 

Dear Families,

One of the responsibilities of the School Community Council (SCC) is to decide how to spend our Land Trust dollars.  Land Trust dollars are given to school based on earnings from federal protected lands.  They come to us from the United States government.  State law gives the SCC the power to decide how best to use these funds.  

 

Last year, Circleville received $68,000 in Land Trust monies.  This money was used in the following ways:

  • IXL Learning is available to our students in social studies, science, math, and language arts, to provide practice in these core areas.
  • We purchase Studies Weekly for some of our grades.  This is a weekly newspaper that helps students learn history tied to the core curriculum.
  • We supplemented our math and language arts programs with additional consumable materials.  Consumables are those things that are used by students every year that need to be re-purchased for a new set of students.  
  • We took our students on a field trip in October to the pumpkin patch.  
  • We purchased an online program for our lower grades called Really Great Reading to ensure that students are reading on grade level by the 3rd grade.  
  • We paid for a literacy specialist to help students struggling with reading.  This person hosted students in the library weekly and facilitated a Battle of the Books competition.  
  • A person on staff was compensated to be our local science specialist.  
  • Teachers were provided with additional teacher supply money to ensure their students had the materials necessary for quality learning.  
  • We brought in an author, Gary Hogg, to motivate our students to read and write.
  • We funded our character education program.  

 


 

Rules of Order and Procedure

To promote ethical behavior and civil discourse each council member shall:

  • Attend council meetings on time and prepared
  • Make decisions with the needs of students as the main objective
  • Listen to and value diverse opinions
  • Be sure the opinions of those you represent are included in discussions
  • Expect accountability and be prepared to be accountable
  • Act with integrity

 

Rules of Procedure:

All meetings are open to the public and the public is welcome to attend. 

The agenda of each upcoming meeting with draft minutes of the prior meeting will be made available to all council members at least one week in advance, will be posted on the school website and made available in the main office.  The agenda will include the date, time and location of the meeting. 

Minutes will be kept of all meetings, prepared in draft format for approval at the next scheduled meeting. 

The council will prepare a timeline for the school year that includes due dates for all required reporting and other activities/tasks that the council agrees to assume or participate in.  The timeline will assist in preparation of agendas to be sure the council accomplishes their work in a timely manner. 

Timeline for School Community Councils and the School LAND Trust Program

Local school boards establish timelines for the election of school community councils. 

  • Elections may be held in the spring to be completed before the last week of the school year OR near the beginning of the school year. 
  • The election timeline must remain consistent for at least four years. 
  • Notice of the election is provided at least 10 days in advance of the election. 
  • School websites include information about how parents may apply to participate on the council and how they may have a direct impact on deciding how the funds will be spent. 

Mid-August – October 1st 

  • District Business Administrators adjust the current year distribution between schools to reflect changes in enrollment, including new and closing schools. 
  • Districts update contact information and spring due dates on the School LAND Trust website 

In the fall by October 20th

  • The following is posted on the school website and in the school office with other required postings: 
    • The proposed schedule of meeting dates for the year
    • The names of council members with a phone or email contact (or both)
    • A summary of implementation of the prior year School LAND Trust Plan including how the goals were completed and how the funds were spent along with the dollar amount received. 
    • Rules of Order and Procedure updated and approved by the council.
  • Principals enter Council Membership Report on the School LAND Trust website. The report includes names and email addresses of the current members, and phone numbers for the principal, chair and vice-chair. Principals also assure that the council was seated according to the law and that the Rules of Order and Procedure have been updated for the school year and are also consistent with the law. 

January 15th

  • UPEFS school level financial data is published and school trust expenditures are automatically uploaded into the School LAND Trust website. 

January 15 - February 5th

  • Principals enter the Final Report on the prior year’s implementation, expenditures and measurement results on the School LAND Trust website 

After February 5th 

  • Districts review Final Reports to make them public on the School LAND Trust website. 
  • USBE School Children’s Trust staff reviews at least 30% of Final Reports to determine compliance with the law, and to ascertain if expenditures made were according to the approved plan. 

Spring Reporting Due Date – Selected by the district 

  • Principals enter spring reports on the website 
    • School LAND Trust Plan for upcoming year
    • Committee Signature Form 

Prior to May 15 

  • Districts review spring reports 
  • Local board consideration and approval of Upcoming School LAND Trust Plans 

Prior to July 1 

  • Review of School Plans by School Children’s Trust Section at the Utah State Board of Education 
  • Final approval of School Plans on the School LAND Trust website. Plans are viewable to the public. July - Distribution of School LAND Trust Funds to districts for all schools with approved plans. 

The council consists of the principal, 2 school employee(s) who are elected in even years, 2 school employee(s) who is/are elected in odd years, and 7 parent members, half of whom are elected in even years and half in odd years.  In the event there is a tie vote in an election, the principal shall flip a coin to determine the outcome.  

The chair conducts the meetings, makes assignments and requests reports on assignments.  In the absence of the chair the vice-chair shall conduct meetings. 

The council must have a quorum to vote.  A quorum is equal to a majority of council members.

 If a parent member is absent from two consecutive meetings, the chair will notify the member that if the member does not attend the next meeting, the council will consider the seat vacant and the remaining parent members may appoint a parent to fill the unexpired term.  

Meetings shall be conducted and action taken according to very simplified rules of parliamentary procedure as required in 53G-7-1203(10).  Council actions will be taken by motions and voting with votes and motions recorded in the minutes. 

Simple Motions of Parliamentary Procedure

Used by some organizations to assist those new to the process

MOTION

DOES IT REQUIRE A 2ND?

IS IT DEBATABLE?

CAN IT BE AMENDED?

IS A VOTE REQUIRED

Adjourn

yes

no

no

majority

Amend a motion

yes 

yes 

yes 

majority

Close nominations

yes

no

yes

2/3

Main motion

yes

yes

yes

majority

Point of Order

no

no

no

ruled on by chair

Previous Question

yes

no

no

2/3

Reconsider

yes

yes 

no

majority

Withdrawal of Motion

no

no

no

majority 

motion (or an action to be taken by the council) is stated as a motion.  Someone else on the council “seconds” the motion indicating that at least one other person on the council feels the motion is worthy of discussion.  Then the council members may provide input and discussion as called upon by the chair.  When discussion seems complete the chair may call for a vote on the motion.  Or when a member of the council “calls the previous question” (a motion to end discussion of the first motion), a second is required.  Without discussion the chair calls for a vote that must pass by 2/3.  If the vote on the previous question fails, the council goes back to discussing the first motion.  If the motion to call the previous question passes, the chair directly calls for a vote on the first motion.  A vote to call the previous question is usually used to move business along.

  • A tie vote is a lost vote.
  • Most motions are main motions.A main motion may be amended.
  • A point of order is offered when there is some question if procedure had been followed correctly.
  • To stop debate or discussion on a motion and force the vote a member would say, “I move the previous 
    ”This requires a second and a 2/3 vote.
  • Hasty action may be corrected by use of the motion to reconsider. This motion may be made only 
    by one who voted on the prevailing side.
  • A person who made the motion may withdraw the same motion. 

Print Email

RSSocial!