2117 - Travel Expenses

Amended September 18, 2014

INTRODUCTION

Reimbursement for travel and meal per diem to board members and district employees will be granted for reasonable travel expenses for attendance to regional, state, or national conventions, conferences, and workshops. The superintendent / Business Administrator shall approve meal premiums and travel reimbursements under the direction of the board of education. The Board may not pay the travel expenses of spouses and other persons who have no responsibilities or duties to perform for the Board.

REASONABLE TRAVEL EXPENSE

The following policy shall govern out-of-district travel of Board Members, Board Officers, and other district employees if expenses are to be reimbursed by the Board of Education:

1. Any Board Member or district employee traveling away from home on school district business may receive a per diem allowance for meals, unless the meal is provided by the event they are attending. This per diem allowance shall be paid to the district employees regardless of the actual amount spent for meals.

2. Any meal expense incurred by a district employee while traveling on School District business will be reimbursed at the rate of $13.00 breakfast, $14.00 lunch, & $24.00 dinner.

3. Expense assistance guidelines follow:

a. District vehicles are encouraged for travel; however, if a district employee chooses to take their personal vehicle, 44 cents per mile will be the travel reimbursement rate. If no district vehicles are available the reimbursement rate will be 58 cents per mile. When driving a personal vehicle, personal vehicle insurance is necessary for district business.

b. When using other transportation, i.e., bus, air, train, etc., the Business Administrator will insure the necessary arrangements. Actual cost will be reimbursed.

c. Hotel cost, actual rate. Effort should be made not to exceed the state rate per night. The state rate for a hotel may be exceeded if the conference or training is being held at said hotel. 

4. When it appears that the per diem allowance of #1 will be inadequate to cover meal expenses at a particular location, the School District may, at its sole discretion, elect to:

a. Increase the per diem allowance for travel away from home to the IRS level for the particular location; or

b. Reimburse meal expenditures incurred upon submission of appropriate documentation.

Revised 6/27/23